Utilities/ Archive Company

This utility will backup the company for archival purposes and it can remove old data from the working database such as Old Checks and Inactive Employees to decrease the size of the working database while still keeping historic data.

Note: This procedure can take a long time depending on how many checks and employees you currently have in the system.

This program is only necessary for large companies of over 500 employees.

Smaller companies should be able to keep many of years of data without experiencing any performance issues.

• Pick a name for your archive company. By default it will use the current year and company name as seen above.
• Choose an archive date. Since everything in PayMaster is based on checkdate , you are able to run this program anytime you would like (but obviously just once a year). If you have more than one years work of data in PayMaster already you can also choose to “carry” more than one year of data as current.  As pictured above I have decided to keep all my 2007 checks going into 2008 carrying one year’s worth of data.
• Press Begin: The progress bar will let you know the status and as each phase is completed the checkboxes will be un checked.
• Phase 1: To create the archive company we simply create a backup of the current company and create a new database with this data.
• Phase 2: Checks older than the specified date are deleted.
• Phase 3: Employees that have been marked inactive and have no current checks are deleted. Active employees with inactive jobs and/or deductions will have those jobs and/or deductions deleted.
• Phase 4: Database is optimized. Since many rows have been deleted it’s a great time to reindex and  repack the database.

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